Information about yourself, known as ‘personal data’, is exempt from disclosure under the Freedom of Information Act. It is the Data Protection Act 1998 which gives you the right to see the personal information that we hold about you. Requests for personal data, including medical records, must be made in writing using the Trust’s application form, and you will need to provide:
- adequate information [for example full name, address, date of birth, NHS number, a form of ID, etc.] so that your identity can be verified and your information located. A fee of up to £50 may be charged for photocopying records.
- an indication of what information you are requesting to enable us to locate this in an efficient manner.
To access your own health records please contact:
The Access to Health Records Service
St Luke’s Hospital
Little Horton Lane
Tel: 01274 365883 or 01274 365813
Fax: 01274 383746
The Freedom of Information Act 2000 (FOI) gives the public a general right of access to all types of recorded non-personal information held by public authorities, including the NHS. The Act sets out exemptions from that right and places a number of obligations on public authorities. We will deal with all requests in accordance with the Freedom of Information Act Code of Practice.
You can seek any non-personal recorded information that you think we may hold.
If the information is environmental, we will respond according to the Environmental Information Regulations (EIR) 2004.
If the information is your own personal data, then you should make a subject access request under the Data Protection Act (DPA) 1998, and not under the FOI Act. See above for details on how to access your own personal data.
The FOI Act requires certain information to be supplied before we can respond to your request:
- your real name – we do not have to respond to requests submitted under a pseudonym;
- your address (email addresses are acceptable); and
- a description of the information you wish to obtain;